FileDirector DMS is the future for the administration, and distribution of information, because it decreases considerably the time taken to manage and access all of the information within an organization, allowing you to become more efficient and productive, whilst reducing costs.
The Hightlights of FileDirector
- Automatically capture emails directly from your mail server
- Connector for eCopy ShareScan OP
- Integrate FileDirector with your SAP applications
Security in any document management solution is vital, therefore FileDirector lets you have complete control over document access, activity auditing, revision control, retention control, and automatic storage of documents and emails.
Capturing information is easy in FileDirector. With support for thousand’s of scanning and digital input devices, and with predefined Scan Profiles, scanning has never been simpler. FileDirector’s MS Office Integration takes just a click of the mouse to capture documents, spreadsheets and email.
Classifying documents can be done manually, or taken from the documents themselves by zoned OCR, full text OCR or barcode reading. Index data can be imported from other databases or files, or values can be automatically applied when importing or capturing documents.
Retrieving documents is a simple task. Type in what you are looking for into the index fields, and you'll get a list of documents back, which you can then view.
Or use the full text search option to find documents that contain the word or phrase you want to look for. Viewing documents cannot be more straightforward. Just double-click on the document record, and it will be opened.
FileDirector supports over 200 different file formats. You can easily page through, view thumbnails of it, and look at any previous versions of it, if it has been revised. You can also open and look at several documents at once.
Process management allows you to send documents to users via a set of predefined steps, where each user or users must perform specific tasks, such as commenting or approving a document. An ideal tool for applications such as invoice processing.
FileDirector supports up to 128 servers working in unison, and can cater for thousands of users, whether in the same office, town, country, or spread worldwide. It's unlikely you will outgrow FileDirector.
Storage is not a problem with FileDirector. Working with Microsoft SQL or Oracle, it supports multiple document storage schemas, and can easily handle millions of records and documents.
Capabilities summary
FileDirector has an unrivalled set of features and optional components that will allow to create a solution for your current and future requirements. With it's ease of use, scalability and advanced components such as Process Management and SAP connectivity.
Highlights
- Intranet / Internet transparency
- Scalable from 1 to 128 Servers
- Microsoft SQL or Oracle database
- Active Directory/LDAP based security
- Flexible and simple administration of rights
- User-defined Metadata design
- Windows & browser clients as standard
- Windows Client customization
- Browser customization
- Supports thousands of scanning devices
- Microsoft Office Integration
- ImagePrinter
- Viewer supports over 200 formats
- Check-In/Check-Out control
- Document Revisions
- Online/Offline working
- Full audit logging
- Document Retention Control
- Document Annotations, including hyperlinks
- Linked Document References
- Server-based ODBC links
- Built-in documented SDK
- MailStore Automatic Email Storage
- Codeless application linking
- SAP Certified Integration
- Forms Recognition
- Zone OCR indexing
- Full Text OCR
- Process Management
- COLD
Feature List
- Virtually unlimited document Cabinets
- Virtually unlimited Document Types
- Virtually unlimited index fields
- Virtually unlimited documents within a Cabinet
- Advanced keywords
- Automatic field values
- Colour and Black & White scanning
- Supports thousands of scanning and digital input devices
- Scan profiles for default document scanning/import settings
- Image deskew, rotate and cleanup options
- eCopy ShareScan OP integration
- Document Append/Insert
- Duplicate index checking
- Document Check-in and Check-out with Revision Control
- Document and index import Schedulers
- Built-in viewer which supports over 200 document formats
- Comprehensive document viewing tools with Fit-screen, fit to width, rotate, zoom
- View multiple documents, or multiple pages within a document
- Document Thumbnails
- Microsoft Office integration, allows documents to be saved to FileDirector from within Office applications
- Automatic indexing with default values, file name, & email
- Email attachments can be saved separately to message
- Comprehensive security options
- Dedicated Capture licences
- Cost effective Retrieval licences
- Single application for storing, classification and retrieval
- Web access to documents
- Document Annotations, including hyperlinks
- User personal document lists
- Documents can be printed or faxed
- Email documents with user-defined automatic indexing and with original format or PDF attachments
- Option Barcode/Zone OCR component for automatic indexing and forms recognition
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